To request CCEF funds, please complete the online Grant Request Form at least one week before the CCEF Board Meeting. If your request is received less than a week before the meeting, it may be pushed to the next meeting. However, the CCEF Board may consider a request of less than $500 during Open Funding. Open Funding proposals are not listed on the Board Meeting agenda and the time to present is not guaranteed.

For best results when completing the online form:

• Use your Google account. CCEF forms are on the Google platform and using your Google account allows you to upload files to support your request.
• Details, details, details. Answer every question and provide as much information as possible. Please do your research before submitting the proposal. Include all of the numbers and upload any supporting documents to the online form.
• If your request requires Leadership approval, please obtain Leadership support or permission before submitting your funding request.

After you submit a Grant Request Form, CCEF will contact you for additional information or to notify you of a spot on the board meeting agenda. (If you do not receive an email, please contact the CCEF Vice President.)

You will have 5 minutes to present your request and answer questions at the CCEF Board Meeting.

For best results:

• Come prepared.
• Board Members may have questions about finances and logistics. The person(s) best able to answer those questions should attend the meeting. If the questions are not adequately answered, the funding request may be denied or tabled for a future session.

Possible outcomes:

• The Board has the option to vote on the proposal at a later date.
• CCEF can make matching grants and require grantees to fundraise in addition to receiving CCEF funds.
• If your proposal involves non-CLCS learners, the Board may fund based on a percentage of participating CLCS learners.

If a grant is approved, grantees will be contacted via email within 3 days of Board approval. The email will provide directions for receiving the funds.

CCEF has a financial responsibility to donors and the ACLC community. It is therefore necessary to express expectations of grantees and to review the results of approved grants. Failure to comply with any of these expectations could result in CCEF withdrawing the grant or denying reimbursement.

CCEF Grantee Expectations

1. Grantees will act ethically and responsibly when using CCEF Funds.
2. Funds are not to be used for illegal activities.
3. Funds can only be used for items/services listed on the approved grant.
4. If any portion of the approved grant changes, it is the grantee's responsibility to contact CCEF with the new information. Grants can be withheld if CCEF is not notified immediately. Grants can be denied if the approved terms change. It is up to the discretion of the CCEF Board.
5. Commitments made by the person(s) representing the group at the Board meeting are considered commitments made and contractually binding to the entire group and all who benefit from the approved funds.
6. Grantees are encouraged to use the "Funded by CCEF" logo for promotion, marketing, and social media opportunities.
7. Grantees can use other language to reflect CCEF financial support when posting on social media.
8. Grantees must take photos of grant-funded activities and projects (i.e. photos of the activity, purchased items in use, group photos at a field trip, photos from a sporting event, etc.) These images and anything shared during meetings or in online forms may be used for future CCEF marketing. When accepting CCEF grants, grantees are giving CCEF full rights to use and reprint.
9. Grantees must complete the online Grant Completion Review form (with receipts) within 14 days of the event/activity or project completion date.

After the event/project is completed, grantees must:

• Complete the online Grant Completion Review form and upload receipts within 14 days.
  • Receipts are required for reimbursement. It may take up to four weeks to receive payment.
  • Receipts must be submitted online in the Grant Completion Review form. Paper copies are not accepted. On the receipt, please write the name of the project/event and the person to be reimbursed.
  • For questions about the disbursement of funds, please contact the CCEF Treasurer.